Records are submitted to HBRG according to the following conditions:
  • Data will be available for any use within HBRG unless otherwise specified at the time of submission by the original recorder.
  • Data will be made freely available publicly at no charge for any non-profit making purpose relevant to the work of HBRG unless otherwise specified at the time of submission by the original recorder.
  • HBRG may charge commercial enquirers (planning consultants etc.) for the search of our database - the data themselves are free, the charge is for the service provided.
  • Data may be passed to recognised national recording schemes unless otherwise specified at the time of submission by the original recorder.
  • Data may be placed on the NBN gateway with full public access unless otherwise specified at the time of submission by the original recorder.
  • Data may be subject to validation and accuracy checks by HBRG, and may be reformatted to fit the requirements of the final databases. Obvious errors may be corrected without reference to the original recorder.
  • Personal information in the datasets will normally comprise only the name of the recorder and determiner.
  • Sensitive records may be stored at full NGR resolution, but made available publicly at a lower resolution at the request of the original recorder or if it is considered appropriate. In these situations, full NGRs will be passed only to approved groups or individuals with good reason to see the data.
  • Recorders wishing to retain control over data for their own purposes (e.g. pending publications) should either delay submission to HBRG, or (preferably) submit it with a request that the data or specified parts of it should not be made public until HBRG is notified otherwise.
  • Recorders wishing to discuss the use of their data should contact HBRG at .

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